Board Meeting Minutes November 2013
Wenatchee Sunrise Rotary
Board of Directors Meeting
Monday November 18, 7:00AM
Attended: Walker, Fukuzawa, Carrell, Eastman, C. Adamson, Masuda, Hanson, Looney and McDonald
Approval of October Minutes: Ted/Carol MSA
Review of Financials: Jordan presented the financials. Jordan/Carol MSA. Jordan presented three different proposals from organizations to assist in our accounting procedures. Matt/Ted MSA to have Jordan inter into an arrangement with the firm best suited to provide the necessary service. (November 27th: Jordan chose Cordell Neher & Company to provide our Rotary club with bookkeeping assistance. Cordell agreed to assist us to clean up the outstanding items from the conversion and keep us in good shape. Jordan will continue to handle the quarterly invoice process, bill members, collect payments, make bank deposits, and track financial information for us for budget/planning purposes. Cordell will perform our journal entries, reconcile cash balances with Cashmere Valley Bank, and provide other duties in connection with our ongoing tax filing needs for the 990 IRS document as they have in the past. Cost to the club will be $100/month)
Float: Gary presented an option in that the Club would purchase the Float from the Museum. The Float provided very good publicity for Rotary, was utilized by other Clubs and overall had good community praise. The initial cost for the Float and trailer is $1500. Ongoing costs include, routine maintenance, use permit/insurance, and storage. Storage is the biggest issue to overcome. Other issues to consider include: driver for the Float, transportation, and maintaining an account to address regular and unforeseen repairs. Gary is going to research long-term storage options.
Adopt-a-Highway: The paper work has been submitted and approved. We could schedule a clean-up day this fall.
International Projects: Alan proposed funding three different International Service Projects
1. Guatemala Literacy Project ($1500)
2. Afghanistan Water Project ($1000) (Dan Moody and Leavenworth Club)
3. Shelter Box Canada: Philippine Relief Effort ($500)
(It was learned after the meeting that the anticipated matching funds from the Canadian government for the Shelter Box would not occur. The $500 was donated instead to Shelter Box USA for the same cause and individual Club members contributed an additional $500. Total cost for one shelter box is $1000.)
Polio Plus: Alan shared an idea from the Rotary Club of Peachland BC in support of Polio Plus. The Gates Foundation is currently providing a 2 to 1 match of Polio donations. If members give $33.33, their total contribution becomes $99.99. The Club has allocated $1000. Alan will research to see what amount by individual donors could be applied to PHF and the deadline for the match.
Rotary Park: There are five flag poles at Rotary Park. One flag pole will display the USA flag year-around, the other poles will display the Canadian, State, Rotary and POW flags. It was agreed that when the flags are ordered to be lowered to half-staff the three Wenatchee Rotary Clubs would take turns to ensure the flags are lowered. Our time period is April – October. Richard Riggs will inform the Club when the order has been sent to lower the flags.
Presidential Citation: Alan informed the board that we have completed all achievements to receive this award. Just following the footsteps of those before!
Meeting adjourned at 8:10am. Minutes recorded by Alan Walker